5 Personal Away Message Basics
Some think away messages, also known as auto-responders, are only for business — not true. You can certainly have away notifications for personal contacts so that folks do not assume you are ignoring their emails.
And based on my inquiries, folks believe they are being ignored. Whether that is true or not, I don’t know, as there are many and varied reasons why you may not get a response or one as fast as you prefer.
However, when it comes to personal away messages, you just have to make sure that you take into consideration the following tips first.
Personal Away Message Tips
1. Is a mass email a better solution?
If your email address is “out there” and on a lot of lists or you have a ton of “friends” that you keep in touch with, using an away message may be annoying to some who you don’t communicate regularly with or who cares.
In this case, a quick email blast to the specific contacts you are in touch with and concerned about is a better alternative. Of course, put all your contacts in the BCc: field.
2. Refrain from including personal info and details.
You don’t want to announce you are on vacation, intimating that you are leaving your home empty. Instead, state you’ll be away from the computer without providing details. You never know who may email you to get that detailed message.
If your email has longevity, know that your email address is on lists. Lists that get sold, bought, and shared with folks you don’t know.
3. Short, sweet, and to the point.
Create a brief message, including your return date and when folks expect to hear back from you. This helps to prevent your contacts from assuming you are intentionally ignoring them.
4. Set a reminder to turn your away message off.
When you set your away message, you next write yourself a note, post-it, or put it in red letters on your calendar app to take down the autoresponder when you return. Make this one of the first things that you do upon your return.
5. Respond as promptly as possible.
If you did go away, you’ll be busy when you return. But that is no reason to neglect to respond to those waiting to hear from you. You don’t want folks wondering if their messages got lost in the shuffle or make them feel unimportant to you.
